August 6th PTO Meeting
BES PTO Meeting
Date: Tuesday, August 6, 2019
Location: Lindsay Wright’s house
In attendance: Lindsay Wright, Tara Hays, Casey Roper, Julie Holt, Jill Justus, Jesse Hastings, Beka Nelms, Erin Mitchell, Jamie Jones
Meeting called to order at 7:43 p.m.
· Treasurer’s Report
o Money in: Kroger $1600; Benevity $156; $2500 Spiritwear
o Money out: Insurance renewal $400; Headphones for library $431; school improvement (murals, teacher’s lounge) $2400; Spiritwear stock (mugs/dragons) $698
o Items to remember before approving budget: Main fundraising goal for the year is P.E. equipment ($10,000) AND items for other related arts ($1500 each for Guidance, Music, Art and Library=$6000)
TOTAL GOAL FOR LARGE ITEM FUNDRAISING= $16000
o Motion to approve budget by Lindsay Wright
Second by Casey Roper
All approve
· Spiritwear
o First round of field trip tee sales: 500 shirts ordered= $2500 profit
o We purchased 46 for students in need
o Another order is open through end of August
o Will have kids sample sizes only at Back to School Bash
· Membership
o New form was created (directory removed, new family membership price of $20 listed)
o Membership drive at Back to School Bash: PAID memberships that night are entered into a drawing for free family BYB tickets
o Daily Facebook posts reminding people to join
· Back to School Bash
o Sign Gypsies (staying through Friday the 8th)
o Food trucks arriving at 4:30 (CD’s BBQ, Chuy’s, Kona Ice, Dominos, Kettle Corn)
o Membership/Spiritwear in cafeteria
· BooHoo Breakfast is August 19th
· Spirit Nights
o September 7th: Summit football game (Going in with Allendale for hotdog meal tailgate, will still do free candy ticket)
o September 24thand 26th: Wilson Family Farm (will need volunteers)
o October 22: Culver’s (need teachers to serve)
o November 18th: Sonic (Spring Hill)
o Others in process: Andy’s, Wilson Family Farm in December, Tito’s, Domino’s (book fair night)
· School Supply Preorder
o 242 boxes sold, $726 made
· Back Yard Barbecue
o We need a whole ‘nother meeting for this monster – date TBA
· Miscellaneous
o We have 520 students this year
o No school employee is allowed to touch PTO money, so we have to purchase a metal lock box (about $200)
o New website and email address are up and active, online store and membership now functional
o Next meeting is August 29that 9:30 in BES cafeteria – OPEN meeting.
Meeting adjourned at 9:08